Useful Tips & Tricks Regarding Gmail
Prevent Gmail from Marking your Important Emails as Spam
Gmail has included a new Never Send it to Spam option in Gmail search filter that allows you to set rules for messages that should never be marked as spam. False positives in Gmail are rare but not non-zero and there’s always a possibility that an important email may miss your Inbox because Gmail filters have marked that message as spam.
So why are you waiting now Get Rid of the Unread Spam Message Count in Gmail and Your IMAP Client
If you are a Gmail user, you’ve probably noticed the annoying unread message count for the Spam folder. It’s even worse when you use an IMAP client to access your email, and then try and use a search folder for unread mail… which gives you nothing but spam.What we’ll do is use Gmail’s filter capabilities to create a filter that automatically marks spam messages as read, preventing the unread count from appearing anywhere.This method should work for both Gmail as well as any IMAP client that you use. (Note: This only works if you are using the new gmail interface.)
Mark All Spam as Read Automatically
Open up Gmail and then click the link to create a new filter. In the “Has the words” box, enter “in:spam” (without the quotes) as you can see in the image below. You can use the Test Search button to make sure it shows just spam emails.
Now click the Next Step button, and ignore the error message you get. Select the checkbox for “Mark as read”, and then click the Create Filter button. Note that you could auto-delete all spam using this same filter, although I’m not recommending that.
At this point, all incoming spam will be automatically marked as read. (You’d want to clear out the current spam, of course)
All Gmail Users Are Given Two Separate Email Addresses automatically>
This feature apparently has been there for a long time in Gmail, for some reason Google didn’t announce this. But tech bloggers were able to dig this detail out.
With Gmail, you can create multiple e-mail addresses (or aliases) with the same account and you can do this with the following three ways.
1. With a plus sign: Once you log on to G-mail, go to Settings –> Accounts –> Add another e-mail address –> then enter “[email protected]” or “[email protected]”, so on.
2. By adding a dot sign: I have explained this procedure here. Gmail’s program code is set in a way it doesn’t recognize dots or periods in e-mail address. So you can add dots in between the e-mail address as follows:[email protected] or [email protected] and so on by going to Settings –> Accounts –> Add another e-mail address –> then enter
[email protected] or ,[email protected]so on. 3. Two e-mails in One: No setup necessary for this third method, when you register your account [email protected], Google automatically registers an additional e-mail account as [email protected]. Both addresses will receive the e-mails at the same account. To separate them you have to use filters. For example, you can pass one of the e-mail addresses to your close friends and filter them to a separate folder, and can give the other e-mail addresses for shopping or websites. Thus you can create literally 100s of e-mail addresses from one Gmail account.
Neither Yahoo nor Microsoft can match this feature.
Some more useful tricks
While Web-based email is nothing new, Gmail introduces some new and unique concepts. Managing email has become very easy while at the same time having powerful tools to find and review information.
- Reading Messages
- Gmail Tip #1: All About Labels
- Gmail Tip #2: How to Maintain ‘Notes’
- Gmail Tip #3: The ‘Plus’ Side of Gmail
- Gmail Tip #4: What Happens To Sent Messages?
- Gmail Tip #5: Advanced Search – View Multiple Labels
- Gmail Tip #6: Advanced Search – ‘Query Words‘
- Gmail Tip #7: ‘Official’ Features and Bugs Status Page>
- Gmail Tip #8: Cleaning Your Contacts
- Gmail Tip #9: New feature! Import Contacts
- Gmail Tip #10: Find Your Unread Messages
- Gmail Tip #11: Creating a Pseudo Address Group!
- Gmail Tip #12: Improved and New Contacts Feature
- Gmail Tip #13: Auto-forward received Gmail!
- Gmail Tip #14: Google Gmail Minibrowser